Overview

Your vendor profile is the first thing potential clients see when they discover you on the Wedy App marketplace. It is your digital storefront — the place where event professionals showcase their craft, communicate their value, and earn the trust that turns a browse into a booking.

Wedy Pro walks you through five focused screens to build your profile: Basic Information, Business Category, External Links, Portfolio, and FAQs. Each screen captures the details that clients care about most, and together they create a marketplace listing designed to help you stand out in your service area.

Most vendors complete their profile in 10 to 15 minutes. Once you finish, your profile is ready for the Wedy App — and you unlock the ability to set up payments, create packages, and start accepting bookings.

How to start your profile setup

When you first sign into Wedy Pro after creating your account, your dashboard displays an onboarding widget that tracks your setup progress. The first step — Complete Profile — links directly to the profile setup flow.

You can also start or resume your profile setup at any time by clicking Profile at the bottom of the sidebar (visible during onboarding) or by navigating to the onboarding flow from the dashboard widget.

Wedy Pro also offers an AI-powered onboarding option. A conversational AI assistant can guide you through profile creation by asking about your business in natural language, with a live storefront preview updating in real time. If you prefer to fill in the fields yourself, click Skip to go straight to the manual setup screens described below.

Step 1: Add your basic business information

The Basic Information screen captures the core details that identify your business on the Wedy App marketplace and in search results.

Upload your Avatar — this is your profile picture. Use your logo or a professional headshot. This image appears in search results, on your profile page, and alongside your marketplace listing.
Enter your Business Name — the name that appears in search results and on client receipts. Use the name your clients know you by.
Write your About Your Business description — a minimum of 50 characters is required. This is your elevator pitch. Describe what you do, who you serve, and what makes your services unique. Think about the words a client would search for: "candid wedding photographer in Austin" or "luxury floral design for destination weddings."
Set your City — start typing and select your location from the autocomplete dropdown. This determines where you appear in marketplace search results, so choose the city where you primarily serve clients.
Add your Phone Number — enter your US business phone number. Wedy validates the format automatically.

Click Next to continue to the Business Category screen.

Tips for your basic information

Business name: Keep it consistent with your website and social media. If clients know you as "Sarah Lane Photography," use that exact name — not "Sarah L. Photo" or "SLP Studios."

Description: Lead with what you do and where you do it. Mention your specialty (weddings, corporate events, elopements) and your service area. Clients scan descriptions quickly, so put the most important details in the first two sentences.

Avatar: A clean logo on a solid background works best. A professional headshot is also effective for solo vendors — it adds a personal touch that resonates with clients.

Step 2: Select your business category

The Business Category screen presents a visual grid of event vendor types. Select the category that best describes your business. This determines how you are classified in marketplace search and which clients see your listing.

Available categories include:

Photographer
Videographer
Wedding / Event Planner
Florist
DJ / Band
Caterer
Venue
Hair and Makeup Artist
Officiant
Baker
Decorator

Select one category and click Next. If your business spans multiple categories, choose the one that represents your primary service — the one clients would search for first.

Step 3: Add your external links

The External Links screen lets you connect your web presence to your Wedy profile. These links make it easy for clients to explore your portfolio, social media, and website.

All fields on this screen are optional, but adding at least your website and Instagram is strongly recommended:

Website — Enter your domain (the www. prefix is already included). Example: sarahlanephoto.com

Instagram — Enter your handle (the @ prefix is already included). Example: sarahlanephoto

Facebook — Enter your page name (the @ prefix is already included). Example: sarahlanephotography

Pinterest — Enter your username (the / prefix is already included). Example: sarahlanephoto

Click Next to continue to Portfolio.

Why external links matter

Clients who can explore your full online presence are more likely to reach out. Instagram shows your recent work, your website provides testimonials, and Pinterest boards demonstrate creative range.

Step 4: Upload your portfolio photos

The Portfolio screen is where you showcase the work that wins clients. Upload between 5 and 20 photos that represent the quality, style, and range of your services. These images appear prominently on your Wedy App marketplace listing.

Click Upload or drag and drop your images into the gallery area.
Once uploaded, drag photos to reorder them. The first image in the gallery is your cover photo — it appears as the hero image on your marketplace listing.
Right-click any photo for additional options: Make Cover to set it as the lead image, Delete to remove it, or Move Forward to adjust its position.

A minimum of 5 photos is required to proceed. Click Next when you are satisfied with your gallery.

Tips for a standout portfolio

Lead with your best work. The first three images carry the most weight — they appear in search results and at the top of your profile. Choose sharp, well-lit images that represent your signature style.

Show variety within your niche. Include a mix of settings, styles, and event types. Photographers: ceremony shots, portraits, and candid moments. Florists: different arrangements and color palettes.

Use high-resolution images. Blurry photos undermine your listing quality. This portfolio helps clients decide whether to book you.

Fill the gallery. Vendors who upload 10 to 15 photos give clients more confidence than those at the 5-photo minimum.

Step 5: Add frequently asked questions

The FAQs screen lets you add question-and-answer pairs that address the things clients ask most often. Well-written FAQs save you time on repetitive back-and-forth and demonstrate transparency — both of which build client trust.

Click Add FAQ to create a new entry.
Type the question in the question field and your answer below it.
Add as many FAQs as you need. You can reorder, edit, or delete entries at any time.

FAQs are optional — you can skip this step and add them later from your profile settings. When you are ready, click Complete to finalize your profile.

FAQ ideas for event vendors

Not sure what to include? Here are common questions by vendor type:

Photographers / videographers: "How many photos are included?" "Do you offer raw files?" "What is your turnaround time?"

Planners / coordinators: "What is the difference between full planning and day-of coordination?" "Do you handle vendor communication?"

Florists / decorators: "Can you work within a specific color palette?" "Do you handle setup and breakdown?"

DJs / musicians: "Do you take song requests?" "What equipment is included?"

Caterers: "Do you accommodate dietary restrictions?" "What is your minimum guest count?"

Venues: "What is your maximum capacity?" "Do you allow outside vendors?"

What happens after you complete your profile

When you click Complete on the FAQs screen, Wedy Pro takes you to a review page with a confirmation that your profile is ready. From this page you have two options:

View Profile — Preview exactly what clients see on the Wedy App marketplace. Check your description, photos, and FAQs to make sure everything looks polished.

Go to Packages — Move directly to creating your first service package, which is the next step in your Getting Started Checklist.

Your completed profile also unlocks the remaining onboarding steps: set up payments, connect your email, and apply for Vendor Collective verification — all require a finished profile.

How to edit your profile after setup

Your profile is never locked. You can update any section at any time by navigating to the Marketplace section of the sidebar and clicking Profile. The profile editor is organized into tabs that mirror the onboarding screens:

Business Info — Update your name, avatar, description, location, and phone number.

Portfolio — Add, remove, or reorder your gallery photos.

FAQs — Edit existing questions or add new ones.

External Links — Update your website, Instagram, Facebook, and Pinterest links.

Reviews — View client reviews (read-only).

Vendor Guidelines — Add service guidelines that automatically appear in your contracts.

Changes save automatically and update your Wedy App marketplace listing in real time.

Brand colors and your company theme are configured separately — navigate to Account > Preferences > Company Theme to set your primary colors, fonts, and branding that appear across your documents and client-facing materials.

How clients see your profile on the Wedy App

Everything you enter feeds directly into your Wedy App marketplace listing. Clients see your avatar, business name, category, and location in search results. Your full profile page shows your portfolio gallery, description, FAQs, external links, and packages with pricing and a booking request button.

To preview your profile as clients see it, click View Profile after completing setup, or navigate to Marketplace > Profile in the sidebar.

Troubleshooting

Image upload fails: Check that your file is in JPG or PNG format and under 10 MB. Very large or high-resolution files may time out during upload — try resizing the image before uploading again.

Location not found in the autocomplete dropdown: If your city does not appear, try entering a nearby larger city or a well-known neighborhood name. The autocomplete works best with city-level locations rather than rural addresses or PO boxes.

Portfolio photos not saving: Ensure you have uploaded at least 5 photos (the minimum required) and no more than 20. If uploads stall, check your internet connection and try uploading photos in smaller batches rather than all at once.

Profile changes not appearing on the marketplace: Updates may take a few minutes to propagate to your public Wedy App listing. If changes still do not appear after several minutes, try refreshing your profile page or clearing your browser cache.

Frequently asked questions

Can I change my business category after setup?

Yes. Navigate to Marketplace > Profile > Business Info in the sidebar to update your category at any time. Your category determines how you appear in marketplace search.

What image dimensions work best for the avatar?

Use a square image (1:1 aspect ratio), minimum 400 x 400 pixels. Wedy Pro crops and resizes automatically, but starting with a clean, high-resolution square ensures the best quality across search results and your profile page.

Can I save my progress and come back later?

Yes. Your progress is saved automatically between screens. If you leave during the onboarding flow and return later, the profile setup picks up exactly where you left off.

Do I need a completed profile to use CRM features?

Some features — including payment setup — require a completed profile. Completing your profile first ensures you do not hit any blockers as you continue through the Getting Started Checklist.

How do I make my profile visible on the Wedy App marketplace?

Completing your profile is the first step. To appear on the Wedy App marketplace, you also need to create at least one package and apply for Vendor Collective verification. Once verified, your profile goes live and clients can discover you through marketplace search.