Overview

Your email signature appears at the bottom of every email you send through Wedy Pro — proposals, invoices, follow-ups, and project communications. A polished signature reinforces your brand identity and gives clients everything they need to reach you, without requiring them to search for your contact details.

In Wedy Pro, you can create multiple signatures and designate one as your default. This is especially useful if you manage different services or communicate under multiple business names — for example, a photographer who also offers videography under a separate brand.

Access to Email Settings is controlled by your account permissions. If you do not see this section, ask your account owner to grant access.

Time to complete: 5–10 minutes.

How to create an email signature

In the left sidebar, navigate to Account and click Email Settings.
If you have no signatures yet, click Add Email Signature in the center of the page. If you already have signatures listed, click Add Signature in the top-right of the Email Signatures section.
In the modal that appears, enter a Title for the signature — for example, "Main Signature" or "Inquiry Response." This name is for your reference only and is not visible to clients.
Compose your signature in the rich text editor. Include your name, business title, phone number, website, and any other details you want clients to see.
To make this signature the default for all outgoing emails, check Set as default.
Save the signature.

How to set a default signature

Your default signature is automatically applied to every new email you compose in Wedy Pro. The default is marked with a Default badge on its signature card so you always know which one is active.

To change your default signature:

Go to Account > Email Settings.
On the signature card you want to make the default, click the pencil (edit) icon.
Check Set as default and save.

How to edit an email signature

Go to Account > Email Settings.
Find the signature you want to update and click the pencil (edit) icon on its card.
Update the Title or body in the editor.
Save your changes.

How to delete an email signature

Go to Account > Email Settings.
On the signature card you want to remove, click the trash (delete) icon.
A confirmation dialog appears — Delete Email Signature: "Are you sure you want to delete this signature? This action cannot be undone."
Click Delete to confirm, or Cancel to go back.

If you delete your default signature, remember to set a new one so outgoing emails remain professional.

Tips for a great email signature

For event professionals, your email signature is a lightweight business card embedded in every client touchpoint. Here is a practical example of a clean, effective layout:

Jane Moreau
Lead Photographer & Creative Director
Moreau Studio
+1 (555) 214-0088
www.moreauvisuals.com

Keep it concise — Your name, business name, phone number, and website are all most clients need. Avoid cluttering with too many details.
Use multiple signatures — Create distinct signatures for different contexts: inquiry responses, active project updates, or different service lines.
Stay brand-consistent — Use the same name and contact details that appear on your Wedy Pro profile and documents so clients always recognize you.
Set your default before your first send — Your default signature is applied automatically to new emails. Configure it before you send your first client message so nothing goes out unbranded.
Update regularly — If your phone number, website, or business name changes, update your signature at the same time to avoid sending outdated information.

Frequently asked questions

Can I have more than one signature?

Yes. Wedy Pro lets you create multiple signatures. Only one can be set as the default at a time, but you can update your default whenever needed — for example, switching to a different signature for your peak booking season.

Do team members have their own signatures?

Email signatures are managed under Account > Email Settings. Check your account settings to see the signatures available to you.

Where do my emails actually come from?

All emails sent through Wedy Pro go out from your own connected email address — clients see your real business email, never a generic Wedy address. Your signature reinforces that personal, professional identity. To connect your email account, visit Account > Integrations.

Does Wedy Pro support out-of-office auto-replies?

Out of office auto-replies are managed within your email provider settings, not inside Wedy Pro.