Overview
Connecting your Zoom account to Wedy Pro lets you host video consultations directly from your scheduler. When a client books a video call appointment through your embedded scheduler, Wedy Pro automatically generates a Zoom meeting link and includes it in the confirmation — no manual link creation required.
This is how photographers do initial consultations, planners walk through event timelines, and DJs preview playlists with couples — all without leaving your workflow.
Time to complete: 2–5 minutes.
What the Zoom integration does
When your Zoom account is connected:
Scheduler video calls — When a client books a Video Call appointment through your scheduler, a unique Zoom meeting link is automatically created and sent to both you and your client in the confirmation.
Meetings in Wedy Pro — When you create a meeting manually from your calendar or a project and select the video call option, a Zoom link is generated for that meeting.
The Zoom connection is per user account — each team member connects their own Zoom account to generate meetings from their individual Zoom profile.
How to connect your Zoom account
In the sidebar, click Account.
Select Integrations from the Account submenu.
On the Integrations page, locate the Zoom section.
Click Connect.
You are redirected to a secure Zoom authentication page. Sign in with your Zoom credentials and authorize the connection.
After authorizing, you are redirected back to Wedy Pro. The Zoom section now shows your connected account.
How to use Zoom with your Scheduler
Once Zoom is connected, your scheduler can offer video calls as a meeting type. Here is how to set it up:
Navigate to Schedulers in the sidebar.
Open the scheduler you want to configure, or create a new one.
In the scheduler settings, find the Meeting Type option.
Select Video Call as the meeting type.
Save your scheduler.
When a client books this scheduler, Wedy Pro automatically creates a Zoom meeting and includes the join link in the confirmation email and on the booking confirmation page.
How to disconnect your Zoom account
To remove the Zoom connection from your Wedy Pro account:
Go to Account in the sidebar, then open Integrations.
In the Zoom section, click Disconnect.
Confirm the disconnection in the dialog that appears.
After disconnecting, Zoom meeting links will no longer be generated for new appointments. Existing meeting links already sent to clients remain valid.
Tips
Zoom must be connected before scheduling — If you select Video Call as a meeting type in your scheduler before connecting Zoom, clients will not receive a meeting link. Connect Zoom first, then configure your scheduler.
Each team member connects separately — On an Elite plan with team members, each person connects their own Zoom account under their individual Account settings.
Free Zoom accounts are supported — You do not need a paid Zoom plan to use the integration. Standard Zoom free accounts work. Note that Zoom's own limits (40-minute cap on free group meetings) apply regardless of the Wedy Pro connection.
Frequently asked questions
Do clients need a Zoom account to join?
No. Clients can join your Zoom meeting directly from the link in their confirmation email without having a Zoom account. They will open the meeting in their browser or download the Zoom app when prompted.
Where does the Zoom link appear for clients?
The meeting link is included in the booking confirmation email sent to the client when they book through your scheduler. It also appears in any calendar event created from the booking.
Can I use a different video platform instead of Zoom?
If you prefer not to use Zoom, leave the Video Call meeting type unconfigured in your scheduler and manage video links manually outside of Wedy Pro.
What happens if I disconnect Zoom while I have upcoming appointments?
Disconnecting Zoom does not invalidate meeting links that have already been generated and sent to clients. Those meetings will still work. Future appointments booked after disconnection will not have Zoom links generated automatically.
Related articles